Privacy and Security
Parametric Portfolio Associates ® LLC (“Parametric”) considers the protection of current, prospective, and former clients’ personal and financial information to be a paramount obligation and is committed to maintaining its confidentiality, integrity, and security. As a matter of policy and practice, Parametric does not disclose client personal information externally, except as required or permitted by law and to certain service providers, as described further below.
For the purposes of this policy, client personal information (“Client PI”) includes, but is not limited to, a client’s name, address, phone number, social security or tax identification number, and bank or custodial account numbers. Client PI generally includes information that is not already publicly available and is provided to Parametric by the client.
Parametric may engage third parties to provide various services on behalf of firm clients, such as unaffiliated transfer agents, custodians, and broker-dealers. Such services may require that Client PI be provided to the service provider. Parametric provides only the information necessary for the providers to perform the services, provided the service providers agree to act only under Parametric instructions and to not use Client PI for any other purpose. Parametric always uses best efforts to ensure that the service providers will keep Client PI secure. As required, Parametric will deliver to each new client a privacy notice summarizing its treatment of Client PI and notify all existing clients when its treatment of Client PI materially changes.
This notice supersedes all previously issued privacy disclosures.
California Consumer Privacy Act
You may have certain rights granted to you if your personal data is protected by the California Consumer Privacy Act:
Right to know. In some circumstances you have the right to request from Parametric the categories of Client PI that Parametric has collected about you, the categories of sources from which your personal data was collected, the business or commercial purpose for collecting or selling your personal data, the categories of third parties with whom Parametric shares your personal data, and the specific pieces of personal data Parametric has collected about you. You may email us at firstname.lastname@example.org with “CCPA right to know” in the subject line to exercise this right.
Right to be forgotten. You have the right to request that Parametric delete any personal data about you that Parametric has collected from you. You may email us at email@example.com with “CCPA right to be forgotten” in the subject line to exercise this right. There are circumstances in which we are not required to comply with your request to be forgotten, and we will let you know if one of those situations arises.
Parametric reserves the right to verify your identity before processing any request relating to your personal data.
Parametric Portfolio Associates® LLC ("Parametric") considers client privacy to be a fundamental aspect of its relationship with clients and is committed to safeguarding all client-related personal information as defined under the privacy rules published under Section 504 of the Gramm-Leach-Bliley Act, as amended. Parametric does not disclose non-public personal information concerning its clients, former clients, or investors in certain limited partnerships over which the firm acts as a general partner, to any other party or person except as permitted and/or required by law, an applicable regulatory authority, or as outlined below.
Parametric may, in limited circumstances, have the need to collect non-public personal information about its clients and investors in certain limited partnerships over which the firm acts as a general partner. This information may include but is not limited to:
- Name, address, telephone number, and tax identification number.
- Government issued identification such as a driver’s license or passport.
- Assets, income, bank and investment accounts, credit information, custodian, IRS tax status or other financial or investment related information.
- Applications, subscriptions, suitability and similar forms or questionnaires.
- Legal documents such as trust agreements, financials, and ownership records.
Parametric may collect personal information when an individual account is opened or when the information is provided by that client’s advisor. This material may be accumulated from sources such as account applications and related documents; other written, electronic or verbal correspondence; transactions; a brokerage or financial advisory firm, financial adviser or consultant; and/or information captured on Parametric’s internet web site. Parametric retains the personal information of current and former clients in accordance with Rule 204-2 of the Investment Advisers Act of 1940.
Parametric may share client information with its affiliates or subsidiaries as needed to conduct business. From time to time, Parametric may engage the services of third-party vendors or consultants to assist with the management of client portfolios. In that respect, information will be provided on a need-to-know basis only and the external parties will agree to hold all such information confidential. Parametric may also disclose or share information, to the extent permitted by law, with other financial institutions with which Parametric and/or its clients have a joint business arrangement in managing and/or servicing the client.
Parametric’s procedures are designed to restrict access to non-public personal information to appropriate personnel. Parametric maintains physical, electronic and procedural safeguards that comply with federal standards to safeguard current and past client related personal information.
Parametric does not sell non-public personal information to any external source and does not distribute this information to unrelated third-party providers unless necessary for business related purposes in connection with the servicing and management of client assets. Parametric cannot, however, guarantee clients against information theft which is beyond its reasonable technological abilities and controls.
Clients are provided with Parametric’s Privacy Notice at the time their account is incepted. Parametric reserves the right to periodically review and revise its Privacy Notice and will provide updates when materially amended or as required by applicable law. At all times, a client may notify Parametric in writing to restrict all non-public personal information from being distributed (except to regulators and/or by law) to any external parties including affiliates, consultants, and client-related financial advisors. Clients are forewarned, however, that doing so may severely inhibit Parametric’s ability to properly manage the client’s assets and/or appropriately conduct business on behalf of the client. Please direct any questions or concerns to Parametric Compliance at 800 5th Avenue, Suite 2800, Seattle, WA 98104, or 206-694-5575.